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Plan • Assign • Execute • Approve • Complete

One platform to plan, manage and deliver your work.

TrackTask brings tasks, projects, workflows, approvals and team collaboration into one connected workspace — built for South African teams that need work to actually finish.

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No credit card to explore Job Cards built in Approvals with full history
  • Task management
  • Project management
  • Workflow automation
  • Approvals
  • Job Cards
  • Dashboards
The problem

Work shouldn’t be scattered across disconnected tools

Most teams run work across spreadsheets, email threads, WhatsApp groups and memory. It works until it doesn’t.

  • Tasks get lost and deadlines slip
  • Approvals happen in email and chat with no record
  • Managers can’t see who is overloaded
  • Projects lack clear accountability
  • Repetitive admin eats the working day
  • Client requests are hard to trace
See what TrackTask replaces
TrackTask brings the work together
Request received
Form → Job Card JC-2093PlannedTT
Assigned to Field Team
Owner: Lerato M.ExecutingLM
Submitted for review
Checklist 8/8 completeReviewSB
Approved by Operations Manager
Audit trail recordedApprovedOM
Product overview

Everything your team needs to keep work moving

Twelve connected building blocks. Use the ones you need today and switch the rest on as you grow.

Tasks

Owners, priorities, due dates, subtasks and dependencies in one clear view.

Projects

Milestones, teams, files and progress from kickoff to handover.

Job Cards

Turn each job into a trackable work package with its own number and history.

Workflows

Stages that match how your business actually runs, not a fixed template.

Approvals

Sequential or parallel sign-off with comments and a full audit trail.

Dashboards

Live numbers on workload, progress, overdue work and approvals.

Automation

Rules that assign, notify, escalate and move work without chasing.

Teams

Roles, permissions and workload balancing across departments.

Forms

Capture requests and turn each one into a job or task automatically.

Reports

Completion, turnaround time and performance you can export.

Clients

Keep client work, jobs and approvals grouped and traceable.

Templates

Start from a proven process and adapt it to your team.

The TrackTask lifecycle

Plan → Assign → Execute → Review → Approve → Complete

Every task, job and project moves through the same clear path, so nobody has to ask where things stand.

01PlanScope the work
02AssignGive it an owner
03ExecuteDo the work
04ReviewCheck the output
05ApproveSign it off
06CompleteClose and report
Task management

Know what needs to happen, who owns it and when it’s due

Every task carries the context it needs, so work doesn’t stall waiting for an update.

  • Assignees, priorities, statuses and due dates
  • Subtasks, checklists and dependencies
  • Attachments, comments and custom fields
  • Full activity history on every change
Explore task management
Task — Prepare depot inspection report
Owner
Lerato Mokoena
Due
Fri, 14:00
Priority
High
Status
In progress
Checklist
Collect site photosDone
Log equipment readingsDone
Draft findingsDoing
Job Cards

Turn every job into a trackable work package

Job Cards are made for service jobs, client work, site work and internal operations — each one numbered, owned and auditable.

  • Job number, client, owner and assigned team
  • Priority, due date, status and live progress
  • Related tasks, approvals, files and activity
  • Complete history from request to sign-off
Explore Job Cards
Job Card — JC-2081
Fibre installation — Rosebank branch

Client: Northgate Retail Group  •  Team: Field Operations

PriorityHigh
Due28 Mar
StatusIn progress
Progress
Site surveyApproved
Cable installationIn progress
Client sign-offWaiting
Approvals

Nothing gets lost in the approval process

Approvers see exactly what is waiting on them, and every decision is recorded against the work.

  • Sequential and parallel approval routing
  • Approve, reject or request changes with comments
  • Resubmission and full approval history
  • Audit trail for compliance and reporting
Explore approvals
Approval inbox
Website design — final layout

Requested by Marketing Team  •  Approver: Project Manager

Ready for approval
Approve Request changes Reject
Purchase requisition PR-118WaitingFD
Job Card JC-2074 completionApprovedOM
Views

See your work the way your team works

Board, list, calendar, timeline, workload and dashboard views over the same data.

Board view — Marketing campaign
Planned
Campaign briefTo do
Audience researchTo do
In progress
Landing page copyDoing
Ad creativeDoing
Approval
Budget sign-offFor approval
Launch checklistApproved

Calendar & timeline

Deadlines, milestones and scheduled jobs laid out by date so capacity is obvious.

Workload

See who is stretched and who has room before you assign the next job.

Automation

When status becomes “Ready for approval”, create the request, notify the approver, then complete on approval.

Use cases

Flexible enough for the way each team works

Project management

Run delivery with milestones, dependencies and reporting.

IT & support

Log requests, route them to the right technician and track resolution.

Marketing

Plan campaigns, review creative and get sign-off before launch.

Operations

Schedule recurring work and keep jobs moving across sites.

Professional services

Track client deliverables, timelines and approvals.

Construction

Manage site jobs, inspections, snag lists and completion sign-off.

See all solutions
Testimonials

What teams say about working in TrackTask

Illustrative quotes. These are fictional examples shown for layout purposes until real customer stories are published.

“We stopped chasing approvals over email. Everything waiting on a manager now sits in one inbox.”

NK
Naledi K.Operations Manager — fictional example

“Job Cards gave our field teams a single number to work from, and the client can see progress.”

SB
Sipho B.Service Delivery Lead — fictional example

“The workload view changed how we plan the week. We can see overload before it happens.”

AM
Anja M.Project Manager — fictional example
Packages

Choose the package that fits your team

Start with the tools your team needs today and move to a more advanced package as your processes grow.

Starter

For small teams getting organised.

Essential work management
  • Up to 5 users
  • Tasks and projects
  • Board, list and calendar views
  • Basic dashboards
  • Email notifications
Choose plan

Professional

For teams running real delivery work.

Advanced workflows and control
  • Everything in Starter
  • Job Cards
  • Approval workflows
  • Custom workflows and statuses
  • Automation rules
  • Forms and requests
  • Reports and exports
Choose plan

Enterprise

For larger organisations and multi-team operations.

Scale, governance and support
  • Everything in Professional
  • Multiple workspaces
  • Advanced role-based permissions
  • Approval audit trails
  • Priority support
  • Onboarding assistance
Talk to us

Need help choosing? Talk to our team about the right package for your organisation.

FAQ

Questions teams ask before they start

What is TrackTask?

TrackTask is a work management platform that brings tasks, projects, Job Cards, workflows, approvals, dashboards and team collaboration into one workspace.

Who is TrackTask for?

Small businesses, medium businesses and enterprises — operations teams, IT and support teams, marketing teams, agencies, professional services, construction and internal departments.

Can TrackTask manage projects?

Yes. Projects hold milestones, tasks, teams, deadlines, files and progress reporting, so you can run delivery from kickoff to completion.

Can I assign tasks to team members?

Yes. Every task can have an owner, additional assignees, a priority, a due date, subtasks, checklists, dependencies, attachments and comments.

Does TrackTask support approvals?

Yes. You can request approval, assign approvers, run sequential or parallel approvals, approve, reject or request changes, and keep a full approval history.

What are Job Cards?

A Job Card turns a piece of work into a trackable package: job number, client, owner, assigned team, priority, due date, status, progress, related tasks, approvals, files and activity.

Ready to move your work forward?

Bring tasks, projects, workflows, approvals and teams into one connected workspace.

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